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UNDERWOODS ELECTRICAL DISTRIBUTORS Privacy Notice

The purpose of this document

UNDERWOODS ELECTRICAL DISTRIBUTORS (“UED”) is committed to protecting the privacy and security of your personal information.

This privacy notice describes how we collect and use personal information about you during and after your working relationship with us, in accordance with the General Data Protection Regulation (“GDPR”).

This notice applies to all UED Clients, Partners & Affiliates and Vendors.

UNDERWOODS ELECTRICAL DISTRIBUTORS is a "data controller". This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.

This notice does not form part of any contract of employment or other contract to provide services. We may update this notice at any time.

It is important that you read this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information.

How is your personal information collected?

We collect personal information about UED Clients, Partners & Affiliates and Vendors in the course of the running of UED, internally, and the performance of our contracts with our clients and suppliers. We may sometimes collect additional information from third parties which may including suppliers or in order to perform any background or credit checks.

How we use your personal data

UNDERWOODS ELECTRICAL DISTRIBUTORS uses the information collected from you to perform the contract we have entered into with you to provide you with the benefits of being UED Clients, Partners & Affiliates and Vendors. UNDERWOODS ELECTRICAL DISTRIBUTORS also acts on behalf of its UED Clients, Partners & Affiliates and Vendors in the capacity of data processor. When working exclusively as a data processor, UNDERWOODS ELECTRICAL DISTRIBUTORS will be acting on the instruction of UED Clients, Partners & Affiliates and Vendors and will work hard to ensure that this is carried out in full compliance with the GDPR.

If you fail to provide personal information

If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into, with you (such as providing a benefit or service).

Change of purpose

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Some personal data may be collected about you from the forms and surveys you complete, from records of our correspondence and phone calls and details of your visits to our website, including but not limited to personally identifying information like Internet Protocol (IP) addresses. UNDERWOODS ELECTRICAL DISTRIBUTORS will use such information to identify its visitors.

UNDERWOODS ELECTRICAL DISTRIBUTORS may also collect statistics about the behaviour of visitors to its website. UNDERWOODS ELECTRICAL DISTRIBUTORS’s website uses cookies, which is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Our website uses cookies to help UNDERWOODS ELECTRICAL DISTRIBUTORS identify and track visitors and their website access preferences. UNDERWOODS ELECTRICAL DISTRIBUTORS website visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before visiting UNDERWOODS ELECTRICAL DISTRIBUTORS’s website.

Any information UNDERWOODS ELECTRICAL DISTRIBUTORS holds about you and your business encompasses all the details we hold about you and any transactions including any third-party information we have obtained about you from public sources and our own suppliers such as credit processing agencies, or references provided by you in the course of the performance of a contract.

UNDERWOODS ELECTRICAL DISTRIBUTORS will only collect the information needed so that it can provide you with products and/or services that you have instructed us to undertake.

Legal basis for processing any personal data

The legal basis for processing your personal data is to meet UNDERWOODS ELECTRICAL DISTRIBUTORS’s contractual obligations to its UED Clients, Partners & Affiliates and Vendors in providing supply and distribution services.

Consent

We do not need your consent to process your personal data in order to perform our contractual obligations to you. In limited circumstances, we may approach you for your written consent to allow us to process certain data or particularly sensitive data. If we do so, we will provide you with full details of the information that we would like it and the reason we need it, so that you can carefully consider whether you wish to consent. You should be aware that it is not a condition of your contract with us that you agree to any request for consent from us.

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